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Entering historical transactions

Handling cash

Mixing business and personal funds

Using QuickBooks for contact management

Using the QuickBooks inventory feature

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Handling cash

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Petty cash overview

Set up your petty cash account

Cash withdrawals from your Chequing account

Using business cash for personal expenses

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To print this document:

From the File menu, choose Print.

To return to the interview:

Close this Help window.

Petty cash overview

You'll want to handle your petty cash in a manner that allows you to track expenses so you can claim any necessary tax deductions, as well as keep track of exactly where your money is being spent. You'll need to set up a an account to track your petty cash.

Set up your petty cash account

We recommend tracking your petty cash with a QuickBooks Bank account. By using a Bank account type, your Petty Cash account will appear at the top of your balance sheet reports with your other savings and chequing accounts.

Note:	If you want this account to appear at the top of your Chart of Accounts and at the top of your balance sheet, just click on the diamond next to the account on the list and drag it to the top of the Chart of Accounts list.

To add your petty cash Bank account:

1.	From the Lists menu, choose Chart of Accounts.

2.	From the Account menu button, choose New.

3.	From the Type drop-down list, choose Bank.

4.	Enter the account's name, such as "Petty Cash".

5.	(Optional) Enter an account description.

6.	Enter the Opening Balance amount and the "as of" date.

7.	Click OK.

Cash withdrawals from your Chequing account

If you withdraw cash from your Chequing account to use for petty cash purchases, you'll enter the transaction as a payment to your Petty Cash account in your Chequing register.

To record cash withdrawals from your Chequing account:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select your Chequing account, and double-click to display the cheque register.

3.	In the Number column, remove the supplied cheque number and type "ATM" or "CASH" unless you cashed an actual cheque from this account.

4.	Enter the amount withdrawn in the Payment column.

5.	In the Account column, choose your Petty Cash account.

6.	Click Record.

The amount will appear in your Chequing account as a withdrawal and as an increase in your Petty Cash account.

Cash expenses

When you pay for business items with cash, you'll want to track how much you spent and what expense account you want to use. You'll record these transactions in your Petty Cash register.

To enter cash expenses into your Petty Cash account:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select your Petty Cash account, and double-click to display the account's register.

3.	Enter the amount spent in the Payment column.

4.	In the Account column, enter the appropriate Expense account.

If you prefer to make only one entry per day or week for your petty cash expenses, use the Splits feature for cash that was spent on items represented by different expense accounts.

5.	Click Record.

If you withdraw money from your chequing account for a particular cash expense, you can enter the transaction directly into your chequing account.

To record cash expenses in your Chequing account:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select your Chequing account, and double-click to display the cheque register.

3.	In the Number column, remove the supplied cheque number and type "ATM" or "CASH" unless you cashed an actual cheque from this account.

4.	Enter the amount Payment column.

5.	Click the Splits button to enter your accounts and related amounts.

6.	Click Record.

Using business cash for personal expenses

If on occasion you use business cash for personal expenses, you'll want to keep track of the amount now owed to the business.

Refer to the "Mixing business and personal funds" document available from the Document section of the EasyStep Interview.


Contact management

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Contact management overview

Taking notes about customers

Scheduling callbacks to customers

Tracking special customer information

Viewing the history of a customer's balance

Creating special mailings to customers

Transferring data to and from other programs

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To print this document:

From the File menu, choose Print.

To return to the interview:

Close this Help window.

Contact management overview

QuickBooks provides several ways for you to stay in touch with your customers. Using QuickBooks features, you can take notes about customers, schedule times to call customers, track special information, view a customer's balance history, and send mailings to customers.

For more information, see the "Keeping in contact" and the "Customers and jobs" chapters in the User's Guide.

Taking notes about customers

QuickBooks provides a "notepad" on which you can make notes about a customer or a specific job for a customer. These notes can help you keep track of important dates and information for a customer or job.

Your notes are always available. You can return to your notes by doing any of the following:

Double-clicking the notepad icon in the Customer:Job list

Clicking Notes when you are viewing the customer's record

Choosing Notepad from the Edit menu when you are writing an invoice

Scheduling callbacks to customers

When you are entering notes about a customer, you can also schedule a time to call the customer back. QuickBooks reminds you when the time comes.

To schedule a callback, all you have to do is click the New To Do button when you are entering notes about the customer. You then type a reminder to yourself to call the customer and enter the date you want QuickBooks to display the reminder.

Tracking special customer information

Have you ever needed sales information about a particular segment of your customer base? Would you like to make customized mailings to customers who have special interests? Do you need to keep track of specialized information about each customer? You can do all of these things in QuickBooks by using customer types and custom fields.

Use customer types to categorize your customers

The New Customer and Edit Customer windows have a Type field on the Additional Info tab. You can use this field to categorize each customer in a way that is meaningful to your business. This, in turn, helps you see what kind of customer does the most business with you.

Here are a few examples:

A commercial photographer might use customer types to record a customer's primary interest: graduation, portraiture, weddings, etc.

A building contractor might use customer types to record a client's market segment: residential, commercial, or industrial.

Once you have set up your customer types, you can create reports that provide useful information about the different types of customers you serve. For example, if you have categorized your customers by market segment, you can create a separate sales report for each segment. For details on how to limit a report to specific data, see the section on filtering reports in the "Reports and graphs" chapter of the User's Guide.

Use customer types to set up special mailings

Another advantage of customer types is that you can use them to set up special mailings. When you print mailing labels, you can print them only for particular customer types. For example, if you are a photographer, you could send advertisements to all high schools for whom you took graduation pictures.

Use custom fields to enter special information

Custom fields let you associate special information with customers. For example, you can add a field to keep track of customer birthdays. Your custom fields appear on the Additional Info tab of each customer's record.

Here are a few examples of the kind of customer-related information you can track through custom fields:

Birthdays

Names of family members

E-mail addresses

Credit ratings

Sales regions

Product line preferences

For details on how to add custom fields to your sales forms, see the section on customizing sales forms in the "Forms" chapter of the User's Guide.

Viewing the history of a customer's balance

QuickBooks provides two ways to get information about a customer's balance: a customer register and a QuickReport. You can display both with just a few clicks of the mouse.

If you need to see the entire history of a customer's balance, you can open the customer's register. A customer register is an accounts receivable register for just one customer -- every customer (and every job) on your Customer:Job list has one. The register lists all invoices, statement charges, payments, credit memos, and customer discounts you've entered for that customer (or job) since you began keeping your QuickBooks records.

Creating special mailings to customers

QuickBooks provides two features to help you create special mailings to customers: mail merge and mailing labels.

Writing form letters

You can use QuickBooks' mail merge feature in combination with a word processor to create form letters. For example, if your company is moving and you want to send a letter to your customers about your new address, you would first write the letter in a word processor and then use mail merge to incorporate the customer names and addresses in the letter.

Printing mailing labels

QuickBooks makes it easy to print mailing labels. All you have to do is select the names for the labels you want to print. You can have QuickBooks sort the labels by either name or zip code. And if you want to print labels for a special segment of your customer base, you can use customer types to limit the mailing to just those customers.

Transferring data to and from other programs

You can transfer data you've entered about your customers to other programs such as spreadsheets, databases, and word processors. Mail merge, which transfers names and addresses to word processors, is one example of what you can do. You can also transfer all of your customer-related information -- including your customer notes and custom field entries -- by using the Export command on the File menu.

You can also transfer a list of customer names and addresses into QuickBooks from another program such as a contact manager or a spreadsheet. To make the transfer, you must first prepare the list as an import file.

For more information

For details on how to export your Customer:Job list to another program, see the section on exporting data in the "Maintaining your data" chapter of the User's Guide.

For details on how to create an import file for QuickBooks, go to QuickBooks on-line Help. In the Help window, click Search and search for "import files." In the list of topics, double-click "Creating an import file."

Note:	Importing is a complicated procedure. We recommend you only attempt to import data if you are somewhat comfortable with computer programming.


For users of earlier versions of QuickBooks DOS
For users of QuickBooks DOS

Printing this document and returning to QuickBooks

Comparing DOS QuickBooks and QuickBooks for Windows

New features in QuickBooks and QuickBooks Pro

Converting your DOS QuickBooks data

Converting from DOS QuickBooks and moving to a new computer

What to do next

Printing this document and returning QuickBooks

To print this document:

From the File menu, choose Print.

To return to QuickBooks:

Close this Help window.

Comparing DOS QuickBooks and QuickBooks 5 for Windows

In addition to new 5.0 features, you'll find other differences between the DOS and Windows versions of QuickBooks. These differences are highlighted in this section.

 	Paper-like forms for almost every transaction

In DOS QuickBooks, there are cheque and invoice forms, but you enter many other transactions into registers. QuickBooks for Windows has a form for entering almost every transaction. Enter a credit card transaction in a form that looks like a credit card slip. Make a deposit to your bank account on a form like a deposit slip.

The forms allow you to track many different kinds of information for each transaction, such as a related customer, job, and classification, or "class." Because these fields don't fit in a register, we encourage you to enter more of your transactions into the paper-like forms than directly into the registers.

Drop-down lists instead of diamond lists

Diamond lists (which you accessed with CtrlL in DOS QuickBooks) are replaced by "drop-down lists" in QuickBooks for Windows wherever you can fill in a field using items from a company list.

If you press Ctrl + L, QuickBooks displays the list window, just as in DOS QuickBooks. However, you'll probably find drop-down lists easier to use.

Automated sales tax

You can assign different customers their own sales tax rate and QuickBooks will automatically add the correct sales tax to sales forms.

 	Job tracking feature

QuickBooks for Windows has a job tracking feature. Enter jobs in the Customer:Job list. Each job is associated with a particular customer. Jobs appear as subitems under the appropriate customer on your list.

You can assign the job name to transactions that relate to it, for example, expenses you incur for the job or invoices for the job. You can create a budget for each job. You can view reports on the money you spend and make on the job.

 	Track and bill reimbursable expenses by job as well as by customer

Now that customers and jobs are on the same list, you can assign a job to your expenses when you enter them. Then, when you're writing an invoice, click a button to see a list of the reimbursable expenses you've assigned to the current customer and job.

 	Classes instead of projects

QuickBooks for Windows uses the term classes for what DOS QuickBooks called projects. Because we've added another dimension for categorizing your income and expenses (job tracking), you might want to use classes for something completely different, such as product lines or departments. You can continue to use classes in exactly the same way you used projects, if you want, except that jobs -- and not classes -- print in the Project field of invoices.

 	Inventory

You can track inventory of items you purchase for resale.  QuickBooks keeps track of the value and quantity of each item in inventory as you make purchases and then sell.

 	Copy and paste in registers

If you accidentally enter a transaction in the wrong account, you can copy the transaction from the register it's in and paste it into the correct register, as long as the new register holds the same type of information as the register you're copying from. For example, you can copy and paste between bank account registers, or between credit card registers and bank account registers, but you can't copy and paste between A/R and your chequing register.

 	Enter Cash Sales window

QuickBooks for Windows offers a new window for cash sales, which you can print as a sales receipt. A cash sale is not recorded in accounts receivable; instead, QuickBooks holds the money in Undeposited Funds with all other customer payments until you deposit the money in a bank account.

 	Credit memo/refund window

QuickBooks for Windows does not use the refund line item on an invoice that DOS QuickBooks uses. QuickBooks for Windows has a Return/ Refund command in the Activities menu, which allows you to choose between giving a credit memo or cash refund. You can indicate which invoice items, if any, are being returned.

 	More preset reports with more flexibility

Display the Reports menu to see the many new preset reports you can choose from. Many of the new reports offer comparisons of fiscal year-to-date or month-to-date and comparisons with previous periods.

All QuickBooks for Windows reports also have new customizing features:

 	Change column widths by dragging column edges.

 	Change the fonts of your reports.

 	Reposition titles, headers, and footers.

When you double-click on a transaction on a report, QuickZoom displays the transaction in its original entry form.

 	Graphs

View your key financial information in quick, easy-to-interpret graphs. Preset graphs include Income and Expense, Sales, A/R, A/P, Net Worth, and Budget vs. Actual.

  	Chart of accounts

Create subaccounts under your balance sheet accounts. Rearrange your chart of accounts by dragging account names with the mouse. QuickBooks for Windows accounts don't have to be in alphabetical order. Use numbers with names, not instead of names, if you want.

  	Reminders instead of Bizminder

QuickBooks for Windows does not display reminders when you start your computer; rather, you can choose to have the Reminders window appear when you start QuickBooks for Windows. You can also choose to keep the Reminders window open in a corner of your QuickBooks application window at all times.

View the reminders in a summary format (like Bizminder's) or in a detail format. The summary format tells you that you have cheques to print, bills to pay, and so on. The detail format shows exactly which cheques to print, which bills to pay, and so on.

 	Undeposited Funds account (exists in QuickBooks 2.1 for DOS)

Undeposited Funds is a holding account, sort of like a cash drawer for customer payments. When you receive a customer payment, QuickBooks for Windows puts it in the Undeposited Funds account. When you deposit one or more payments, QuickBooks for Windows transfers money from the Undeposited Funds account to the bank account. Thus, your QuickBooks bank account has a single deposit for each real deposit you make, and you can reconcile your bank statement easily.

In DOS QuickBooks, when you deposited payments from your customers, the deposit appeared in your bank account register with "Receivables" in the account field.

In QuickBooks for Windows, the same deposit has "Undeposited Funds" in the account field.

The words "Undeposited Funds" in the Account field of your register tell you that this payment was transferred out of the Undeposited Funds account.

Undeposited Funds has its own register and is an Other Current Asset account on your converted chart of accounts. The ending balance for the account is the total that is still undeposited, so if the balance is zero, all customer payments have been deposited.

If you usually deposit each payment you receive as soon as you get it, and you don't group several payments together in one deposit, you can choose to bypass Undeposited Funds in QuickBooks 5.0.

  	Changes accountants will appreciate (exists in QuickBooks 2.1 for DOS)

QuickBooks for Windows includes an audit trail report, a window for general journal entries, and a trial balance and general ledger report.

New features in QuickBooks and QuickBooks Pro

Following are highlights of the new features in QuickBooks 5.0.  For more information, refer to the Installation and Conversion Guide.

 	Customizable forms

You can create multiple custom invoices, statements and other forms.  Using the Layout Designer you can create your own arrangement of fields and columns.

 	Online banking and bill payment

You can see which cheques have cleared, view current balances, transfer money between accounts, and pay bills online.

 	Accountant's Review

If you give a copy of your QuickBooks data file to your accountant to make adjustments, you can continue using QuickBooks while your accountant is working. When your accountant returns the updated file, you can import the adjustments into your QuickBooks data file.

 	QuickBooks Navigator

The QuickBooks Navigator is a graphical tool that makes it easier to learn and use QuickBooks

 	Easier printer setup

The new printer setup allows you to quickly switch from printer to fax at print time so you can easily fax invoices and other forms to your customers.

Converting your DOS QuickBooks data

QuickBooks for Windows converts a copy of your DOS company file and makes no changes to your original DOS company file. (You can still view your DOS company file with DOS QuickBooks if you wish.) If you keep more than one company in QuickBooks DOS, you will need to convert each QuickBooks file separately.

The conversion program scans through your data three times, looking for different kinds of information to update.  The process may stay at a certain percentage of completion (even 100%) for a long time. If you notice activity occurring on the hard drive (i.e. you can hear the hard drive or can see the light flashing), let the conversion continue.

Important:	Many people upgrade to new computer systems and want to begin using QuickBooks for Windows with their data from DOS QuickBooks. If you're changing computers, skip to the section titled, "Converting from DOS QuickBooks and moving to another computer," later in this document.

The following minor changes allow your data to work with your new QuickBooks for Windows software.

  	If you had a Project list, that list will be called the Class list. You can report on classes, but jobs -- and not classes -- print in the PROJECT field of invoices.

  	Customer payments are in a holding account called Undeposited Funds from the date of receipt until the date of deposit.

  	You will probably have names on the Other Names list. QuickBooks for Windows requires that every payee name be on either the Customer:Job, Vendor, Employee, or Other Names list. If the name (or description) was not already on one of the first three, it will now be on the Other Names list.

  	If you had memorized reports in DOS QuickBooks, they will not be converted by QuickBooks for Windows.

  	Memorized transactions and transaction groups created in DOS QuickBooks will be brought into QuickBooks for Windows. Because of the new auto recall feature, you probably won't need as many memorized transactions.

  	Your DOS QuickBooks company file is stored as four DOS files on your hard disk, with four different extensions. QuickBooks for Windows automatically converts all four files and combines them into one file. You don't need to convert each file separately. (If you keep books for more than one company, you do have to convert each company separately.)

To convert your DOS QuickBooks data into a QuickBooks for Windows company:

1.	Be sure that QuickBooks for DOS is not running.

2.	Double-click the QuickBooks for Windows icon to run the program.

If you are starting QuickBooks for the first time, QuickBooks displays the welcome window, which offers several options.

  	Now is a good time to view the QuickBooks Overview.

  	In the welcome window, if you choose to convert data from DOS QuickBooks, QuickBooks displays the Convert a DOS QuickBooks File window.

3.	From the File menu in QuickBooks for Windows, choose Convert From, then choose QuickBooks DOS.

4.	In the Directories field, change to the directory with your DOS QuickBooks data file.

5.	Select the DOS QuickBooks data file you want to convert and click OK.

6.	Enter a name for your new QuickBooks for Windows data file.

7.	(Optional) Choose another directory for your new data file.

8.	Click OK.

QuickBooks for Windows displays messages that it is converting your DOS QuickBooks data. If you have a large data file, this process may take several hours.

If you have QuickPay data for the DOS QuickBooks data you are converting, QuickBooks for Windows asks whether you want to convert the QuickPay data. Be sure to answer Yes if you plan to do payroll.

When a message shows the conversion is 100% successful, you've created a QuickBooks for Windows file with your DOS QuickBooks data. You're ready to enter transactions in your new QuickBooks for Windows company.

Converting from DOS QuickBooks and moving to a new computer

If you're changing computers and converting, you'll need to do the following:

  	Copy your DOS QuickBooks data files to one or more floppy disks

  	Copy the DOS QuickBooks data from the disks to your new computer system

  	Convert your DOS data to QuickBooks for Windows. (You do not need to install DOS QuickBooks on your new computer.)

To copy your DOS QuickBooks data to floppy disks:

1.	From the QuickBooks DOS Main Menu, press Ctrl-G to bring up the Select/Set Up Company screen.

2.	Write down the current directory name (for example, C:\QBOOKS\QBDATA) and the filename (in the second column) of the company you want to convert to QuickBooks for Windows.

3.	Press Esc to return to the Main Menu; then exit to a DOS Prompt (C:\).

4.	Change to the directory you wrote down in Step 2 by typing CD directory. Then press Enter.

In the previous example, you would type CD QBOOKS\QBDATA.

5.	Insert a disk in Drive A or B. At the DOS prompt, type COPY filename.* A: (or B: depending on which drive the disk is in).

Your DOS QuickBooks data is stored in four files with different extensions: SDT, SMT, SDI, and SNX. At least these four files and possibly others will be copied. This process also copies any QuickPay information associated with this filename.

 If you have a very large data file, you may see the message, "Insufficient disk space, 0 files copied." This message means that you'll need more than one disk to copy your data over to the new computer, and you'll need to copy each DOS file separately.

See the instructions later in this document, titled "If you have a large QuickBooks DOS file" to copy each of the four DOS files onto separate disks. Then proceed to the following section.

To copy the DOS data files to the new computer:

1.	At the new computer, insert the disk with the data files in drive A or B.

2.	From the C:\ prompt, make a temporary directory to store the files. To do this, type MD QBDATA and press Enter. Then type CD QBDATA and press Enter.

Your prompt should now look like this: C:\QBDATA>.

3.	Type A: (or B:, depending on which drive your disk is in).

4.	Type A: COPY filename.* C:\QBDATA (or B:, depending on which drive your disk is in) in order to copy the contents of the disk to your hard drive.

5.	If you needed more than one disk to hold your DOS QuickBooks data, insert each diskette and type the above command.

Important: The time required to convert your file will depend on your system speed, memory, file size and other factors. During conversion, you will not be able to use other applications. For this reason, plan to convert your data at a time when you can leave your computer running for an extended, uninterrupted period of time, such as overnight.

To convert your DOS QuickBooks data into a QuickBooks for Windows company:

1.	Be sure that QuickBooks for DOS is not running.

2.	Double-click the QuickBooks for Windows icon to run the program.

If you are starting QuickBooks for the first time, QuickBooks displays the welcome window, which offers several options.

  	Now is a good time to view the QuickBooks Overview.

  	In the welcome window, if you choose to convert data from DOS QuickBooks, QuickBooks displays the Convert a DOS QuickBooks File window.

3.	From the File menu in QuickBooks for Windows, choose Convert From, then choose QuickBooks DOS.

4.	In the Directories field, change to the directory with your DOS QuickBooks data file.

5.	Select the DOS QuickBooks data file you want to convert and click OK.

6.	Enter a name for your new QuickBooks for Windows data file.

7.	(Optional) Choose another directory for your new data file.

8.	Click OK.

QuickBooks for Windows displays messages that it is converting your DOS QuickBooks data. If you have a large data file, this process may take several hours.

If you have QuickPay data for the DOS QuickBooks data you are converting, QuickBooks for Windows asks whether you want to convert the QuickPay data. Be sure to answer Yes if you plan to do payroll.

When a message shows the conversion is 100% successful, you've created a QuickBooks for Windows file with your DOS QuickBooks data. You're ready to enter transactions in your new QuickBooks for Windows company.

If you have a large QuickBooks DOS file

Follow these steps to copy the individual DOS files to diskettes one at a time.

1.	To view the files you need copy to the diskettes, type the command: DIR Filename.*.

This will give you a listing of every different extension associated with the filename.

2.	Insert a disk into drive A or B.

3.	At the DOS prompt, type the following:

copy filename.SDT A: (or B:)

copy filename.SMT A: (or B:)

copy filename.SDI A: (or B:)

copy filename.SNX A: (or B:)

It's likely that after typing one (or more) of these copy commands, you'll see the message, "Insufficient disk space, 0 files copied." When you see this message, remove the floppy from your disk drive and insert another floppy disk. Then retype the copy command for the file that didn't fit.

If a single file is too big to fit on one disk, you cannot use this copying procedure at all. Instead, you will have to install DOS QuickBooks on the new computer and restore a copy of your DOS backed-up data.  You can then convert the restored file.

4.	Type this same command for any other file extensions which were listed when you typed the DIR command.

Make sure after copying each file that the message "1 files(s) copied" appears. This message verifies that the file was copied completely to drive A or B.

What to do next

Become familiar with Windows

If you're new to Windows, you'll need to learn some basic techniques. Try the tutorial that comes with Windows.

Adjust for QuickBooks for Windows features

Job tracking

If you take on different jobs for one customer and need to track income and expenses by job, you'll want to set up jobs even if you already have projects. The advantages of job over classes (DOS projects) are as follows:

You can track reimbursable expenses by job as well as by customer.

 	Jobs print on invoices in the Project field. Classes (DOS projects) do not print on invoices at all.

Lists of names

If you have chequing or other transactions for names not on your Customer, Vendor, or Employee lists, these names (or descriptions) are now on the Other Names list. Thus, this list will contain descriptions such as "Deposit," "Transfer," and "Interest."

If you have slightly different versions of the same name (for example, Mike Rhymes, Michael Rhymes, and Michael P. Rhymes), each version of the name is on the Other Names list.

QuickBooks will not allow you to delete any name used in a transaction. However, you can shorten the list.

If you used the exact same name on two lists, QuickBooks for Windows has added something to the end of one name because it does not allow the same name on two lists. You can edit the name but you cannot make it exactly the same as an existing name on another list.

Employee initials

All employees in QuickBooks for Windows must have initials.  You need to check for employees with missing initials and fill them in.

Take advantage of new features

Modify your converted data to take advantage of new features such as inventory tracking, customizable sales forms, completely automated sales tax, and vendor terms.


For users of earlier versions of QuickBooks DOS
For users of QuickBooks DOS

Printing this document and returning to QuickBooks

Comparing DOS QuickBooks and QuickBooks for Windows

New features in QuickBooks and QuickBooks Pro

Converting your DOS QuickBooks data

Converting from DOS QuickBooks and moving to a new computer

What to do next

Printing this document and returning QuickBooks

To print this document:

From the File menu, choose Print.

To return to QuickBooks:

Close this Help window.

Comparing DOS QuickBooks and QuickBooks 5 for Windows

In addition to new 5.0 features, you'll find other differences between the DOS and Windows versions of QuickBooks. These differences are highlighted in this section.

 	Paper-like forms for almost every transaction

In DOS QuickBooks, there are cheque and invoice forms, but you enter many other transactions into registers. QuickBooks for Windows has a form for entering almost every transaction. Enter a credit card transaction in a form that looks like a credit card slip. Make a deposit to your bank account on a form like a deposit slip.

The forms allow you to track many different kinds of information for each transaction, such as a related customer, job, and classification, or "class." Because these fields don't fit in a register, we encourage you to enter more of your transactions into the paper-like forms than directly into the registers.

Drop-down lists instead of diamond lists

Diamond lists (which you accessed with CtrlL in DOS QuickBooks) are replaced by "drop-down lists" in QuickBooks for Windows wherever you can fill in a field using items from a company list.

If you press Ctrl + L, QuickBooks displays the list window, just as in DOS QuickBooks. However, you'll probably find drop-down lists easier to use.

Automated sales tax

You can assign different customers their own sales tax rate and QuickBooks will automatically add the correct sales tax to sales forms.

 	Job tracking feature

QuickBooks for Windows has a job tracking feature. Enter jobs in the Customer:Job list. Each job is associated with a particular customer. Jobs appear as subitems under the appropriate customer on your list.

You can assign the job name to transactions that relate to it, for example, expenses you incur for the job or invoices for the job. You can create a budget for each job. You can view reports on the money you spend and make on the job.

 	Track and bill reimbursable expenses by job as well as by customer

Now that customers and jobs are on the same list, you can assign a job to your expenses when you enter them. Then, when you're writing an invoice, click a button to see a list of the reimbursable expenses you've assigned to the current customer and job.

 	Classes instead of projects

QuickBooks for Windows uses the term classes for what DOS QuickBooks called projects. Because we've added another dimension for categorizing your income and expenses (job tracking), you might want to use classes for something completely different, such as product lines or departments. You can continue to use classes in exactly the same way you used projects, if you want, except that jobs -- and not classes -- print in the Project field of invoices.

 	Inventory

You can track inventory of items you purchase for resale.  QuickBooks keeps track of the value and quantity of each item in inventory as you make purchases and then sell.

 	Copy and paste in registers

If you accidentally enter a transaction in the wrong account, you can copy the transaction from the register it's in and paste it into the correct register, as long as the new register holds the same type of information as the register you're copying from. For example, you can copy and paste between bank account registers, or between credit card registers and bank account registers, but you can't copy and paste between A/R and your chequing register.

 	Enter Cash Sales window

QuickBooks for Windows offers a new window for cash sales, which you can print as a sales receipt. A cash sale is not recorded in accounts receivable; instead, QuickBooks holds the money in Undeposited Funds with all other customer payments until you deposit the money in a bank account.

 	Credit memo/refund window

QuickBooks for Windows does not use the refund line item on an invoice that DOS QuickBooks uses. QuickBooks for Windows has a Return/ Refund command in the Activities menu, which allows you to choose between giving a credit memo or cash refund. You can indicate which invoice items, if any, are being returned.

 	More preset reports with more flexibility

Display the Reports menu to see the many new preset reports you can choose from. Many of the new reports offer comparisons of fiscal year-to-date or month-to-date and comparisons with previous periods.

All QuickBooks for Windows reports also have new customizing features:

 	Change column widths by dragging column edges.

 	Change the fonts of your reports.

 	Reposition titles, headers, and footers.

When you double-click on a transaction on a report, QuickZoom displays the transaction in its original entry form.

 	Graphs

View your key financial information in quick, easy-to-interpret graphs. Preset graphs include Income and Expense, Sales, A/R, A/P, Net Worth, and Budget vs. Actual.

  	Chart of accounts

Create subaccounts under your balance sheet accounts. Rearrange your chart of accounts by dragging account names with the mouse. QuickBooks for Windows accounts don't have to be in alphabetical order. Use numbers with names, not instead of names, if you want.

  	Reminders instead of Bizminder

QuickBooks for Windows does not display reminders when you start your computer; rather, you can choose to have the Reminders window appear when you start QuickBooks for Windows. You can also choose to keep the Reminders window open in a corner of your QuickBooks application window at all times.

View the reminders in a summary format (like Bizminder's) or in a detail format. The summary format tells you that you have cheques to print, bills to pay, and so on. The detail format shows exactly which cheques to print, which bills to pay, and so on.

 	Undeposited Funds account (exists in QuickBooks 2.1 for DOS)

Undeposited Funds is a holding account, sort of like a cash drawer for customer payments. When you receive a customer payment, QuickBooks for Windows puts it in the Undeposited Funds account. When you deposit one or more payments, QuickBooks for Windows transfers money from the Undeposited Funds account to the bank account. Thus, your QuickBooks bank account has a single deposit for each real deposit you make, and you can reconcile your bank statement easily.

In DOS QuickBooks, when you deposited payments from your customers, the deposit appeared in your bank account register with "Receivables" in the account field.

In QuickBooks for Windows, the same deposit has "Undeposited Funds" in the account field.

The words "Undeposited Funds" in the Account field of your register tell you that this payment was transferred out of the Undeposited Funds account.

Undeposited Funds has its own register and is an Other Current Asset account on your converted chart of accounts. The ending balance for the account is the total that is still undeposited, so if the balance is zero, all customer payments have been deposited.

If you usually deposit each payment you receive as soon as you get it, and you don't group several payments together in one deposit, you can choose to bypass Undeposited Funds in QuickBooks 5.0.

  	Changes accountants will appreciate (exists in QuickBooks 2.1 for DOS)

QuickBooks for Windows includes an audit trail report, a window for general journal entries, and a trial balance and general ledger report.

New features in QuickBooks and QuickBooks Pro

Following are highlights of the new features in QuickBooks 5.0.  For more information, refer to the Installation and Conversion Guide.

 	Customizable forms

You can create multiple custom invoices, statements and other forms.  Using the Layout Designer you can create your own arrangement of fields and columns.

 	Online banking and bill payment

You can see which cheques have cleared, view current balances, transfer money between accounts, and pay bills online.

 	Accountant's Review

If you give a copy of your QuickBooks data file to your accountant to make adjustments, you can continue using QuickBooks while your accountant is working. When your accountant returns the updated file, you can import the adjustments into your QuickBooks data file.

 	QuickBooks Navigator

The QuickBooks Navigator is a graphical tool that makes it easier to learn and use QuickBooks

 	Easier printer setup

The new printer setup allows you to quickly switch from printer to fax at print time so you can easily fax invoices and other forms to your customers.

Converting your DOS QuickBooks data

QuickBooks for Windows converts a copy of your DOS company file and makes no changes to your original DOS company file. (You can still view your DOS company file with DOS QuickBooks if you wish.) If you keep more than one company in QuickBooks DOS, you will need to convert each QuickBooks file separately.

The conversion program scans through your data three times, looking for different kinds of information to update.  The process may stay at a certain percentage of completion (even 100%) for a long time. If you notice activity occurring on the hard drive (i.e. you can hear the hard drive or can see the light flashing), let the conversion continue.

Important:	Many people upgrade to new computer systems and want to begin using QuickBooks for Windows with their data from DOS QuickBooks. If you're changing computers, skip to the section titled, "Converting from DOS QuickBooks and moving to another computer," later in this document.

The following minor changes allow your data to work with your new QuickBooks for Windows software.

  	If you had a Project list, that list will be called the Class list. You can report on classes, but jobs -- and not classes -- print in the PROJECT field of invoices.

  	Customer payments are in a holding account called Undeposited Funds from the date of receipt until the date of deposit.

  	You will probably have names on the Other Names list. QuickBooks for Windows requires that every payee name be on either the Customer:Job, Vendor, Employee, or Other Names list. If the name (or description) was not already on one of the first three, it will now be on the Other Names list.

  	If you had memorized reports in DOS QuickBooks, they will not be converted by QuickBooks for Windows.

  	Memorized transactions and transaction groups created in DOS QuickBooks will be brought into QuickBooks for Windows. Because of the new auto recall feature, you probably won't need as many memorized transactions.

  	Your DOS QuickBooks company file is stored as four DOS files on your hard disk, with four different extensions. QuickBooks for Windows automatically converts all four files and combines them into one file. You don't need to convert each file separately. (If you keep books for more than one company, you do have to convert each company separately.)

To convert your DOS QuickBooks data into a QuickBooks for Windows company:

1.	Be sure that QuickBooks for DOS is not running.

2.	Double-click the QuickBooks for Windows icon to run the program.

If you are starting QuickBooks for the first time, QuickBooks displays the welcome window, which offers several options.

  	Now is a good time to view the QuickBooks Overview.

  	In the welcome window, if you choose to convert data from DOS QuickBooks, QuickBooks displays the Convert a DOS QuickBooks File window.

3.	From the File menu in QuickBooks for Windows, choose Convert From, then choose QuickBooks DOS.

4.	In the Directories field, change to the directory with your DOS QuickBooks data file.

5.	Select the DOS QuickBooks data file you want to convert and click OK.

6.	Enter a name for your new QuickBooks for Windows data file.

7.	(Optional) Choose another directory for your new data file.

8.	Click OK.

QuickBooks for Windows displays messages that it is converting your DOS QuickBooks data. If you have a large data file, this process may take several hours.

If you have QuickPay data for the DOS QuickBooks data you are converting, QuickBooks for Windows asks whether you want to convert the QuickPay data. Be sure to answer Yes if you plan to do payroll.

When a message shows the conversion is 100% successful, you've created a QuickBooks for Windows file with your DOS QuickBooks data. You're ready to enter transactions in your new QuickBooks for Windows company.

Converting from DOS QuickBooks and moving to a new computer

If you're changing computers and converting, you'll need to do the following:

  	Copy your DOS QuickBooks data files to one or more floppy disks

  	Copy the DOS QuickBooks data from the disks to your new computer system

  	Convert your DOS data to QuickBooks for Windows. (You do not need to install DOS QuickBooks on your new computer.)

To copy your DOS QuickBooks data to floppy disks:

1.	From the QuickBooks DOS Main Menu, press Ctrl-G to bring up the Select/Set Up Company screen.

2.	Write down the current directory name (for example, C:\QBOOKS\QBDATA) and the filename (in the second column) of the company you want to convert to QuickBooks for Windows.

3.	Press Esc to return to the Main Menu; then exit to a DOS Prompt (C:\).

4.	Change to the directory you wrote down in Step 2 by typing CD directory. Then press Enter.

In the previous example, you would type CD QBOOKS\QBDATA.

5.	Insert a disk in Drive A or B. At the DOS prompt, type COPY filename.* A: (or B: depending on which drive the disk is in).

Your DOS QuickBooks data is stored in four files with different extensions: SDT, SMT, SDI, and SNX. At least these four files and possibly others will be copied. This process also copies any QuickPay information associated with this filename.

 If you have a very large data file, you may see the message, "Insufficient disk space, 0 files copied." This message means that you'll need more than one disk to copy your data over to the new computer, and you'll need to copy each DOS file separately.

See the instructions later in this document, titled "If you have a large QuickBooks DOS file" to copy each of the four DOS files onto separate disks. Then proceed to the following section.

To copy the DOS data files to the new computer:

1.	At the new computer, insert the disk with the data files in drive A or B.

2.	From the C:\ prompt, make a temporary directory to store the files. To do this, type MD QBDATA and press Enter. Then type CD QBDATA and press Enter.

Your prompt should now look like this: C:\QBDATA>.

3.	Type A: (or B:, depending on which drive your disk is in).

4.	Type A: COPY filename.* C:\QBDATA (or B:, depending on which drive your disk is in) in order to copy the contents of the disk to your hard drive.

5.	If you needed more than one disk to hold your DOS QuickBooks data, insert each diskette and type the above command.

Important: The time required to convert your file will depend on your system speed, memory, file size and other factors. During conversion, you will not be able to use other applications. For this reason, plan to convert your data at a time when you can leave your computer running for an extended, uninterrupted period of time, such as overnight.

To convert your DOS QuickBooks data into a QuickBooks for Windows company:

1.	Be sure that QuickBooks for DOS is not running.

2.	Double-click the QuickBooks for Windows icon to run the program.

If you are starting QuickBooks for the first time, QuickBooks displays the welcome window, which offers several options.

  	Now is a good time to view the QuickBooks Overview.

  	In the welcome window, if you choose to convert data from DOS QuickBooks, QuickBooks displays the Convert a DOS QuickBooks File window.

3.	From the File menu in QuickBooks for Windows, choose Convert From, then choose QuickBooks DOS.

4.	In the Directories field, change to the directory with your DOS QuickBooks data file.

5.	Select the DOS QuickBooks data file you want to convert and click OK.

6.	Enter a name for your new QuickBooks for Windows data file.

7.	(Optional) Choose another directory for your new data file.

8.	Click OK.

QuickBooks for Windows displays messages that it is converting your DOS QuickBooks data. If you have a large data file, this process may take several hours.

If you have QuickPay data for the DOS QuickBooks data you are converting, QuickBooks for Windows asks whether you want to convert the QuickPay data. Be sure to answer Yes if you plan to do payroll.

When a message shows the conversion is 100% successful, you've created a QuickBooks for Windows file with your DOS QuickBooks data. You're ready to enter transactions in your new QuickBooks for Windows company.

If you have a large QuickBooks DOS file

Follow these steps to copy the individual DOS files to diskettes one at a time.

1.	To view the files you need copy to the diskettes, type the command: DIR Filename.*.

This will give you a listing of every different extension associated with the filename.

2.	Insert a disk into drive A or B.

3.	At the DOS prompt, type the following:

copy filename.SDT A: (or B:)

copy filename.SMT A: (or B:)

copy filename.SDI A: (or B:)

copy filename.SNX A: (or B:)

It's likely that after typing one (or more) of these copy commands, you'll see the message, "Insufficient disk space, 0 files copied." When you see this message, remove the floppy from your disk drive and insert another floppy disk. Then retype the copy command for the file that didn't fit.

If a single file is too big to fit on one disk, you cannot use this copying procedure at all. Instead, you will have to install DOS QuickBooks on the new computer and restore a copy of your DOS backed-up data.  You can then convert the restored file.

4.	Type this same command for any other file extensions which were listed when you typed the DIR command.

Make sure after copying each file that the message "1 files(s) copied" appears. This message verifies that the file was copied completely to drive A or B.

What to do next

Become familiar with Windows

If you're new to Windows, you'll need to learn some basic techniques. Try the tutorial that comes with Windows.

Adjust for QuickBooks for Windows features

Job tracking

If you take on different jobs for one customer and need to track income and expenses by job, you'll want to set up jobs even if you already have projects. The advantages of job over classes (DOS projects) are as follows:

You can track reimbursable expenses by job as well as by customer.

 	Jobs print on invoices in the Project field. Classes (DOS projects) do not print on invoices at all.

Lists of names

If you have chequing or other transactions for names not on your Customer, Vendor, or Employee lists, these names (or descriptions) are now on the Other Names list. Thus, this list will contain descriptions such as "Deposit," "Transfer," and "Interest."

If you have slightly different versions of the same name (for example, Mike Rhymes, Michael Rhymes, and Michael P. Rhymes), each version of the name is on the Other Names list.

QuickBooks will not allow you to delete any name used in a transaction. However, you can shorten the list.

If you used the exact same name on two lists, QuickBooks for Windows has added something to the end of one name because it does not allow the same name on two lists. You can edit the name but you cannot make it exactly the same as an existing name on another list.

Employee initials

All employees in QuickBooks for Windows must have initials.  You need to check for employees with missing initials and fill them in.

Take advantage of new features

Modify your converted data to take advantage of new features such as inventory tracking, customizable sales forms, completely automated sales tax, and vendor terms.


For users of earlier versions of QuickBooks Pro for Macintosh
For users of QuickBooks for Macintosh

Printing this document and returning to QuickBooks

Previous QuickBooks for Macintosh users

Updating QuickBooks or QuickBooks Pro company data

Changes you may want to make in how you use QuickBooks

Printing this document and returning to QuickBooks

To print this document:

From the File menu, choose Print.

To return to QuickBooks:

Close this Help window.

Previous QuickBooks for Macintosh users

QuickBooks for Macintosh 4.0 users

QuickBooks 5.0 can read and update data from version 4.0 of QuickBooks (or QuickBooks Pro) for Macintosh.  To update your company file, follow the directions in the "Updating QuickBooks or QuickBooks Pro company data."

For information on new 5.0 features, refer to the manuals or to the New Features item under the Help menu.

QuickBooks for Macintosh 3.0 or 3.1 users

For users of QuickBooks 3.0 and 3.1 for Macintosh, you must first convert your data before you can update to QuickBooks 5.0.  Contact Intuit Direct Sales at 1-888-484-4404 for your free convert software.

Updating QuickBooks or QuickBooks Pro company data

To update your QuickBooks or QuickBooks Pro data:

1.	Make a copy of your Macintosh file.

2.	Rename if with a .qbw extension.

3.	Copy it to your Windows computer in the folder or directory that contains the QuickBooks 5.0 program.

4.	Start QuickBooks 5.0.

5.	At the message about backing up your data, click OK.

6.	If you are backing up on a floppy disk, insert your backup floppy disk.  In the Back Up Company to window, change to the drive containing your backup floppy disk.

OR

To back up on your hard disk, in the Back Up Company to window, change to the directory you want to use for your backup.

7.	Click OK to begin backing up.

8.	At the message that your data is backed up, click OK and remove the floppy disk.

QuickBooks displays a message that it is updating your data. At the end of the update, it may display a message about sales tax if you have used sales tax items.

Changes you may want to make in how you use QuickBooks

Here are some of the changes you may want to make to take advantage of all of the features in QuickBooks 5.0:

Use the QuickBooks Navigator to do tasks that you formerly handled from the menus.

Customize your sales forms using the Layout Designer

Sign up for and start using Online Banking and Online Payment.

Shorten your drop-down lists by making old customers, vendors, employess, and items inactive so that they don't appear on the lists.

Explore the menu buttons at the bottom of list windows to perform tasks associated with the list.

Start doing payroll in QuickBooks if you have employees and have been using some other method.

For QuickBooks Pro 5.0 users:

Use estimates either to send to customers or to plan a job.

If you invoice in stages based on an estimate, turn on progress invoicing.

Use the Timer to time your own work, or give copies to your employees so they can create their own time data.

Set up your employees so that pay cheques use time data to calculate hours worked or to assign wages to various jobs.


For users of Quicken (Windows, Macintosh, and DOS)
For users of Quicken (Windows, Macintosh, and DOS versions)

Printing this document and returning to QuickBooks

Quicken users overview

Comparing QuickBooks and Quicken

Preparing your Quicken data for conversion

Creating a QuickBooks company with Quicken data

Changing to QuickBooks accounts receivable

Changing to QuickBooks accounts payable

Differences in your new QuickBooks data

Editing your Other Names list

Before you begin using QuickBooks

Printing this document and returning QuickBooks

To print this document:

From the File menu, choose Print Topic.

To return to QuickBooks:

Close this Help window.

Quicken users overview

This document explains how to convert your Quicken data into QuickBooks data and the differences you will see between the two programs.

You'll need to make some adjustments to your new QuickBooks company to take advantage of features that Quicken does not offer.

QuickBooks incorporates what Intuit has learned from the experiences and needs of hundreds of thousands of business users of Quicken. If you've been using Quicken for your small business, QuickBooks will seem very familiar. But don't assume QuickBooks works exactly like Quicken!

QuickBooks includes features specifically tailored to business needs. You should expect to spend more time becoming acquainted with QuickBooks than you may have spent in the past with upgrade versions of Quicken.

Versions of Quicken you can convert

The following table shows what you'll need to do for specific versions of Quicken, QuickPay, and QuickInvoice data:

If your data is from:	QuickBooks 5.0 can read and update from versions:	Call Intuit at 1-888-484-4404 for free software to convert these versions:
Quicken for Windows	1.0, 1.01, 2, 3, 4, 5, 6
Quicken for DOS	5, 6, 7, 8	1, 2, 3, 4
Quicken for Macintosh		1, 1.5, 3, 4, 5, 6, 7
QuickPay for Windows	1.0, 2.0 2.1, 3.0
Quick Pay for DOS	2.0, 2.1, 3.0	1.0
QuickenInvoice	1
Comparing QuickBooks and Quicken

Look over the terminology and feature differences between Quicken and QuickBooks. Once you understand the few differences between the programs, QuickBooks will feel very familiar.

Terminology differences

Quicken uses terms familiar to anyone who has used a checkbook. QuickBooks uses a few terms that are standard in business bookkeeping and terms that reflect the increased power and convenience of QuickBooks for business.

The following table lists the most important differences in terms. It does not list the many completely new QuickBooks 5.0 features and terms.

Quicken term	QuickBooks term	Definition
File	Company	All records related to one bookkeeping entity (one set of books).
Account	Balance sheet account	A grouping of records related to one kind of asset, liability, or equity.  These accounts appear on a balance sheet.
Category	Income or expense account	A grouping of transactions related to one kind of income or expense.  These accounts appear on a profit and loss statement (income statement).
Category and Transfer List plus Account List	Chart of Accounts	The QuickBooks Chart of Accounts is equal to the Quicken account list (balance sheet accounts) plus the Quicken category list (income and expense accounts).  You can add, edit, or delete any kind of account in QuickBooks.
Feature differences

The following table lists features that exist in both Quicken and QuickBooks, but that work differently in QuickBooks than what you're used to in Quicken.

Feature	Quicken	QuickBooks
Entering transactions	Enters most transactions in registers.	Enters most transactions in forms (cheque window, invoice window, and so on).  (You can also enter transactions in most registers.
Write Cheques	Displays a cheque that looks like a paper personal cheque.	Displays a business cheque with voucher area (so the "split" is part of the cheque form).
Classes	Use a slash (/) to separate a category from a class in transactions.	Enter classes in separate fields. No need for a slash (/) as a separator.  In QuickBooks, jobs and projects can be associated with customers as part of the Customer:Job list, so you can use classes for different kinds of classification.
Transfers	Use brackets [  ] to indicate a transfer to another balance sheet account.	No need to use brackets. QuickBooks handles transfers like any other transaction.
Passwords	One password for entering and viewing data.	Three levels of password protection (including one for payroll).
Reports	Offers reports for personal finance and investments. Has only a few business reports.	Omits personal finance reports and investment reports. Offers many pre-designed reports for businesses that can be customized as necessary.
Subaccounts	Categories can have subcategories, but accounts cannot have subaccounts.	All accounts, even balance sheet accounts, can have subaccounts.
Payroll accounts  (If you set up your accounts as described in the Quicken manual)	A separate liability account for each tax withheld and for each other payroll liability.	You can continue using your old liability accounts. However, with the new system of tracking by using payroll items, you can put all payroll liabilities into a single liability account.
New and renamed balance sheet accounts

Balance sheet accounts (assets, liabilities, and equity) are those accounts whose balances affect your balance sheet report. QuickBooks and Quicken have similar kinds of balance sheet accounts, but QuickBooks adds some and uses different names for some account types. When you convert a Quicken file for use in QuickBooks, the program automatically creates QuickBooks accounts most like your Quicken accounts.

Should you continue using Quicken for some things?

Once you're using QuickBooks for your business, you'll probably want to continue using Quicken for your personal finances.

Here are some personal-finance activities you can perform only with Quicken:

Track investments

Quicken includes investment tracking and reporting. Quicken updates the market values when you enter the latest share prices, and it reports on average annual total return, capital gains, and investment income.

Amortize mortgage loans

Each time you record a payment made on a loan, Quicken updates the dollar amount of payments made and calculates the amount credited to principal and interest.

Create reports for personal finances

Quicken has many preset reports, such as the tax schedule report, designed for personal use.

Preparing your Quicken data for conversion

You may need to make some changes to your Quicken account list, your memorized transaction list, and customer list to make the transition from Quicken to QuickBooks as smooth as possible.

If you plan to continue using Quicken with this data (for example, if you had combined business and personal finances in your Quicken file), make a copy of your Quicken file to convert before you make any of the following changes.

Convert only the accounts you want to use in QuickBooks

Before you convert to QuickBooks, delete accounts in Quicken that you know you won't want in QuickBooks. In QuickBooks, you cannot delete accounts that contain transactions, but in Quicken you can. So it's easier to delete accounts you know you won't want before you convert.

You might want to delete some accounts from your Quicken file in the following situations:

You have personal accounts as well as business accounts in your Quicken file.

 	You have an investment account in your Quicken file.

Your Quicken investment account would be converted to a QuickBooks Other Current Asset account because QuickBooks does not have a special feature to track investments. You can keep the QuickBooks Other Current Asset account, using it simply as a way to include the value of your investments in your QuickBooks balance sheet. Continue tracking your investments in Quicken and update the QuickBooks Other Current Asset account balance periodically. Or you can delete the investment account from the file you're converting to QuickBooks and continue to track investments only in Quicken.

Review your memorized and scheduled transactions

If you have overdue scheduled transactions in your Quicken file, record them before converting.  Print the cheques or send the online payments, if applicable.

If the option for memorizing all transactions is turned off in Quicken, QuickBooks converts all your memorized and schedule transactions.

On the other hand, if the option is turned on, QuickBooks does not convert stand-alone memorized transactions. It converts only scheduled transactions and transaction groups (whether scheduled or not).

Therefore, if you have memorized transactions in Quicken that you'd rather not retype in QuickBooks, you can do one of two things:

Turn off the QuickFill option for memorizing all transactions in Quicken. Delete any memorized transactions you do not want to convert.

 	Put all the memorized transactions you want to convert into a memorized transaction group in Quicken. QuickBooks always converts memorized transaction groups. After the conversion is complete, you can remove the memorized transactions from the group and use them as you did in Quicken.

Make customer names consistent

When you convert to QuickBooks, names in your accounts receivable register become customers, and transactions become invoices and payments. If you used different names for the same customer in Quicken, QuickBooks won't link the customer's invoices and payments correctly. (For example, perhaps you have your customer Ariana Ratzlaff listed as Ariana Ratzlaff, A. Ratzlaff, and Ariana N. Ratzlaff.) To avoid this problem, edit your customer names in Quicken so that each customer goes by only one name.

If you use online banking or online bill payment

QuickBooks provides online banking and online bill payment through a group of financial institutions.  However, not all institutions that work online with Quicken also work online with QuickBooks.

Important:	When you are converting your Quicken data, you will have the chance to go online and update the list of financial institutions that work online with QuickBooks.  Be sure to update the list so that if your institution does work online with QuickBooks, your online accounts will remain online accounts.

Before you convert online accounts

Send all unsent payments.

Delete repeating online payments, and send the deletion instruction to the financial institution.

After you convert online accounts

To edit online information for an online account in QuickBooks:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select the online account, then click the Account menu button at the bottom of the window and choose Edit.

3.	In the Edit Account window, click the Online Info tab.

If the account has no Online Info tab in the Edit Account window, it is not online in QuickBooks.

4.	Select the appropriate checkbox or checkboxes and click OK.

For your Quicken online accounts that cannot be converted to QuickBooks online accounts

Choice 1: Continue to use the account in Quicken for your online banking or bill payment.  You will need to enter the transactions manually into QuickBooks.

Choice 2: Use the account in QuickBooks as a non-online account and notify the financial institution that you will no longer be using its online services.

Important:	Do not continue to use a given account online in Quicken if you are using the same account online in QuickBooks.

Creating a QuickBooks company with Quicken data

You can use your data from Quicken with QuickBooks. When you first choose a Quicken file to use with QuickBooks, the program automatically copies your Quicken data to files in the QuickBooks format for a "company."

QuickBooks does not change your original Quicken files in any way. You can continue to use those original files with Quicken. You may want to continue using Quicken for personal finance and for investment accounts. There is no connection between your Quicken data and your new QuickBooks company. QuickBooks has created a new set of data files for you to use with QuickBooks.

Converting your Quicken file

To convert your Quicken file into a QuickBooks company:

1.	Make sure that Quicken is not running.

2.	Double-click the QuickBooks icon to run the program.

3.	From the File menu in QuickBooks, choose Convert From, then choose Quicken.

4.	Select the Quicken data file you want to convert and click OK.

5.	Enter a filename for your new QuickBooks data file.

6.	(Optional) Change the default directory for your new data file.

7.	Click OK.

If your file is protected with a password, enter the password.

QuickBooks tells you it is converting your Quicken data.

8.	If you have online banking or payment data, QuickBooks advises you to update your online banking list of financial institutions.  Click Yes to update now.

9.	During the conversion, answer the question about whether you've been tracking accounts receivable in Quicken.

Select the Quicken account or accounts you use for A/R.

Using the mouse, check off the bank and asset accounts you've been using as accounts receivable accounts to track customer invoices and invoice payments.

Be sure NOT to select your chequing account. If you choose the wrong accounts, you will have to convert again.

Click OK.

QuickBooks uses the data from your Quicken A/R account to create a QuickBooks A/R account.

10.	When QuickBooks displays messages about the Other Names list, click Display List to view the names on the list now.

11.	Click OK to the "Conversion is successful" message.

12.	(Optional) Click View Documents when QuickBooks displays a message about the documents.  Click the particular industry that is closest to your own.

Changing to QuickBooks accounts receivable

If you have been tracking accounts receivable (A/R) in Quicken and your A/R account was an asset account, you can convert your existing Quicken A/R to QuickBooks A/R.

As QuickBooks begins converting your Quicken accounts, it gives you a chance to identify which of your Quicken accounts you have been using as accounts receivable (A/R) accounts.

The transactions in your Quicken A/R account are converted in the following ways:

This item in your Quicken A/R account...	...is converted to this in QuickBooks:
Each transaction that increases your A/R balance	An invoice to a customer
Each transaction that decreases your A/R balance and has only one split line	A payment from a customer
Each transaction that decreases your A/R balance and has more than one split line	A credit memo to a customer
Each payee	A customer on your QuickBooks Customer:Job list
Each category	Both an item on your Item list and an income account on your chart of accounts
QuickBooks marks invoices as paid by assigning each payment it converts to the oldest invoices for that customer first.

The conversion saves you the time of typing in all your accounts receivable transactions, but you'll probably want to make some changes to the converted data.

For example, if the category you used in most A/R transactions was "Sales income," you'll want to change the name of the converted invoice item from "Sales income" to the product or service you actually sell, such as "Consulting hours." The converted income account, however, may be just fine as "Sales income."

To learn about using and viewing QuickBooks accounts receivable, see the "Accounts receivable management" chapter in the User's Guide.

Changing to QuickBooks accounts payable

The Quicken manual explains how to use Quicken for cash-basis accounts payable and for accrual-basis accounts payable. For a cash-basis system, the manual recommends using a Bank account and simply postdating cheques. For an accrual-basis system, the manual recommends using an Other Liability account. The transition to QuickBooks accounts payable is the same for either system.

If you used postdated cheques to track your bills, treat cheques you've already entered in your usual manner.

If you had a Quicken Other Liability account for accounts payable, it is now a QuickBooks Other Current Liability account. Continue to use it only for bills you already entered that are still outstanding. Track your payments of these bills as you did in Quicken.

QuickBooks automatically adds a new account named Accounts Payable to your chart of accounts when you enter your first bill. No matter which method you were using in Quicken, from now on, use the Enter Bills window to enter new bills into the new QuickBooks Accounts Payable account.

Change your payees to QuickBooks vendors

Quicken payees are now on the Other Names list in QuickBooks. You must move vendor names from the Other Names list to the Vendor list before you can use them in QuickBooks accounts payable. See "Editing your Other Names list" later in this document.

If the Quicken payee has a balance, continue as you did in Quicken until the balance of your old Quicken A/P account equals zero (you've paid off all your bills for that vendor). Enter any new bills into QuickBooks accounts payable, using the Enter Bills window.

If QuickBooks converted memorized transactions for Quicken accounts payable, delete them. They will not work in QuickBooks accounts payable.

For complete information about using QuickBooks for accounts payable, see the "Accounts payable management" chapter in your User's Guide.

Differences in your new QuickBooks data

Following is a list of the differences in your new QuickBooks data as compared to your Quicken data.

 	For each account in the Quicken file, QuickBooks creates a balance sheet account of the type closest to the Quicken account type. Your Quicken accounts will be classified as shown in the table below.

Quicken account type	Converted to QuickBooks account type
Bank	Bank
Credit Card	Credit Card
Cash	Other Current Asset
Other Asset	Other Current Asset
Other Liability	Other Current Liability
Investment	Other Current Asset
 	In a few cases, you may not want to continue using the account that QuickBooks created automatically.

For example, you may have been using an Other Liability account for equity in Quicken. In QuickBooks, you can change that account to an Equity type account.

To learn how to change or delete QuickBooks accounts, see the chapter titled "Chart of accounts," in your User's Guide.

QuickBooks creates an Opening Bal Equity account. This is an account that helps you set up. When you create new accounts and enter their opening balances, QuickBooks automatically enters the amount in the Opening Bal Equity account, so that your accounts balance. You can leave the Opening Bal Equity amount, or you can distribute the amount to other equity accounts.

QuickBooks does not convert memorized reports.

 	QuickBooks changes your Quicken categories and subcategories into income and expense accounts with subaccounts.

Editing your Other Names list

QuickBooks places the name or description from every Quicken transaction (except in your A/R account) on the Other Names list. Thus, your QuickBooks Other Names list will contain not only names of customers, vendors, and employees but also descriptions such as "Deposit," "Transfer," and "Interest."

Important:	Once you change the name type, you cannot undo the change.

To change the name type for several names on your Other Names list:

1.	From the Change Names Type window, click the appropriate column (Customer, Vendor, Employee) for each name you want to move to another list.

2.	Click OK.

To merge  similar names:

1.	From the Lists menu, choose Other Names.

2.	Select a name you want to merge into another name, and click Edit.

3.	Edit the name so that it is exactly like the name you want to keep.

4.	Click OK.

5.	When QuickBooks asks whether you want to merge this name with the existing name, click Yes.

Before you begin using QuickBooks

Fill in your QuickBooks company information.

From the File menu, choose Company Info.

Set your online accounts to use online banking, online payment, or both.

If QuickBooks works online with the financial institution you used with an online account in Quicken, the converted account is an online account.  However, you have to edit the online information to indicate which online feature or features you want to use.

Turn on the QuickBooks features you plan to use.

If you collect sales tax from customers, turn on the sales tax preference and then set up at least one sales tax item.

If you track inventory or write purchase orders, turn on the preference for inventory and purchase orders.

If you plan to use QuickBooks for payroll and did NOT convert QuickPay data, turn on the payroll feature.


For users of Quicken (Windows, Macintosh, and DOS)
For users of Quicken (Windows, Macintosh, and DOS versions)

Printing this document and returning to QuickBooks

Quicken users overview

Comparing QuickBooks and Quicken

Preparing your Quicken data for conversion

Creating a QuickBooks company with Quicken data

Changing to QuickBooks accounts receivable

Changing to QuickBooks accounts payable

Differences in your new QuickBooks data

Editing your Other Names list

Before you begin using QuickBooks

Printing this document and returning QuickBooks

To print this document:

From the File menu, choose Print Topic.

To return to QuickBooks:

Close this Help window.

Quicken users overview

This document explains how to convert your Quicken data into QuickBooks data and the differences you will see between the two programs.

You'll need to make some adjustments to your new QuickBooks company to take advantage of features that Quicken does not offer.

QuickBooks incorporates what Intuit has learned from the experiences and needs of hundreds of thousands of business users of Quicken. If you've been using Quicken for your small business, QuickBooks will seem very familiar. But don't assume QuickBooks works exactly like Quicken!

QuickBooks includes features specifically tailored to business needs. You should expect to spend more time becoming acquainted with QuickBooks than you may have spent in the past with upgrade versions of Quicken.

Versions of Quicken you can convert

The following table shows what you'll need to do for specific versions of Quicken, QuickPay, and QuickInvoice data:

If your data is from:	QuickBooks 5.0 can read and update from versions:	Call Intuit at 1-888-484-4404 for free software to convert these versions:
Quicken for Windows	1.0, 1.01, 2, 3, 4, 5, 6
Quicken for DOS	5, 6, 7, 8	1, 2, 3, 4
Quicken for Macintosh		1, 1.5, 3, 4, 5, 6, 7
QuickPay for Windows	1.0, 2.0 2.1, 3.0
Quick Pay for DOS	2.0, 2.1, 3.0	1.0
QuickenInvoice	1
Comparing QuickBooks and Quicken

Look over the terminology and feature differences between Quicken and QuickBooks. Once you understand the few differences between the programs, QuickBooks will feel very familiar.

Terminology differences

Quicken uses terms familiar to anyone who has used a checkbook. QuickBooks uses a few terms that are standard in business bookkeeping and terms that reflect the increased power and convenience of QuickBooks for business.

The following table lists the most important differences in terms. It does not list the many completely new QuickBooks 5.0 features and terms.

Quicken term	QuickBooks term	Definition
File	Company	All records related to one bookkeeping entity (one set of books).
Account	Balance sheet account	A grouping of records related to one kind of asset, liability, or equity.  These accounts appear on a balance sheet.
Category	Income or expense account	A grouping of transactions related to one kind of income or expense.  These accounts appear on a profit and loss statement (income statement).
Category and Transfer List plus Account List	Chart of Accounts	The QuickBooks Chart of Accounts is equal to the Quicken account list (balance sheet accounts) plus the Quicken category list (income and expense accounts).  You can add, edit, or delete any kind of account in QuickBooks.
Feature differences

The following table lists features that exist in both Quicken and QuickBooks, but that work differently in QuickBooks than what you're used to in Quicken.

Feature	Quicken	QuickBooks
Entering transactions	Enters most transactions in registers.	Enters most transactions in forms (cheque window, invoice window, and so on).  (You can also enter transactions in most registers.
Write Cheques	Displays a cheque that looks like a paper personal cheque.	Displays a business cheque with voucher area (so the "split" is part of the cheque form).
Classes	Use a slash (/) to separate a category from a class in transactions.	Enter classes in separate fields. No need for a slash (/) as a separator.  In QuickBooks, jobs and projects can be associated with customers as part of the Customer:Job list, so you can use classes for different kinds of classification.
Transfers	Use brackets [  ] to indicate a transfer to another balance sheet account.	No need to use brackets. QuickBooks handles transfers like any other transaction.
Passwords	One password for entering and viewing data.	Three levels of password protection (including one for payroll).
Reports	Offers reports for personal finance and investments. Has only a few business reports.	Omits personal finance reports and investment reports. Offers many pre-designed reports for businesses that can be customized as necessary.
Subaccounts	Categories can have subcategories, but accounts cannot have subaccounts.	All accounts, even balance sheet accounts, can have subaccounts.
Payroll accounts  (If you set up your accounts as described in the Quicken manual)	A separate liability account for each tax withheld and for each other payroll liability.	You can continue using your old liability accounts. However, with the new system of tracking by using payroll items, you can put all payroll liabilities into a single liability account.
New and renamed balance sheet accounts

Balance sheet accounts (assets, liabilities, and equity) are those accounts whose balances affect your balance sheet report. QuickBooks and Quicken have similar kinds of balance sheet accounts, but QuickBooks adds some and uses different names for some account types. When you convert a Quicken file for use in QuickBooks, the program automatically creates QuickBooks accounts most like your Quicken accounts.

Should you continue using Quicken for some things?

Once you're using QuickBooks for your business, you'll probably want to continue using Quicken for your personal finances.

Here are some personal-finance activities you can perform only with Quicken:

Track investments

Quicken includes investment tracking and reporting. Quicken updates the market values when you enter the latest share prices, and it reports on average annual total return, capital gains, and investment income.

Amortize mortgage loans

Each time you record a payment made on a loan, Quicken updates the dollar amount of payments made and calculates the amount credited to principal and interest.

Create reports for personal finances

Quicken has many preset reports, such as the tax schedule report, designed for personal use.

Preparing your Quicken data for conversion

You may need to make some changes to your Quicken account list, your memorized transaction list, and customer list to make the transition from Quicken to QuickBooks as smooth as possible.

If you plan to continue using Quicken with this data (for example, if you had combined business and personal finances in your Quicken file), make a copy of your Quicken file to convert before you make any of the following changes.

Convert only the accounts you want to use in QuickBooks

Before you convert to QuickBooks, delete accounts in Quicken that you know you won't want in QuickBooks. In QuickBooks, you cannot delete accounts that contain transactions, but in Quicken you can. So it's easier to delete accounts you know you won't want before you convert.

You might want to delete some accounts from your Quicken file in the following situations:

You have personal accounts as well as business accounts in your Quicken file.

 	You have an investment account in your Quicken file.

Your Quicken investment account would be converted to a QuickBooks Other Current Asset account because QuickBooks does not have a special feature to track investments. You can keep the QuickBooks Other Current Asset account, using it simply as a way to include the value of your investments in your QuickBooks balance sheet. Continue tracking your investments in Quicken and update the QuickBooks Other Current Asset account balance periodically. Or you can delete the investment account from the file you're converting to QuickBooks and continue to track investments only in Quicken.

Review your memorized and scheduled transactions

If you have overdue scheduled transactions in your Quicken file, record them before converting.  Print the cheques or send the online payments, if applicable.

If the option for memorizing all transactions is turned off in Quicken, QuickBooks converts all your memorized and schedule transactions.

On the other hand, if the option is turned on, QuickBooks does not convert stand-alone memorized transactions. It converts only scheduled transactions and transaction groups (whether scheduled or not).

Therefore, if you have memorized transactions in Quicken that you'd rather not retype in QuickBooks, you can do one of two things:

Turn off the QuickFill option for memorizing all transactions in Quicken. Delete any memorized transactions you do not want to convert.

 	Put all the memorized transactions you want to convert into a memorized transaction group in Quicken. QuickBooks always converts memorized transaction groups. After the conversion is complete, you can remove the memorized transactions from the group and use them as you did in Quicken.

Make customer names consistent

When you convert to QuickBooks, names in your accounts receivable register become customers, and transactions become invoices and payments. If you used different names for the same customer in Quicken, QuickBooks won't link the customer's invoices and payments correctly. (For example, perhaps you have your customer Ariana Ratzlaff listed as Ariana Ratzlaff, A. Ratzlaff, and Ariana N. Ratzlaff.) To avoid this problem, edit your customer names in Quicken so that each customer goes by only one name.

If you use online banking or online bill payment

QuickBooks provides online banking and online bill payment through a group of financial institutions.  However, not all institutions that work online with Quicken also work online with QuickBooks.

Important:	When you are converting your Quicken data, you will have the chance to go online and update the list of financial institutions that work online with QuickBooks.  Be sure to update the list so that if your institution does work online with QuickBooks, your online accounts will remain online accounts.

Before you convert online accounts

Send all unsent payments.

Delete repeating online payments, and send the deletion instruction to the financial institution.

After you convert online accounts

To edit online information for an online account in QuickBooks:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select the online account, then click the Account menu button at the bottom of the window and choose Edit.

3.	In the Edit Account window, click the Online Info tab.

If the account has no Online Info tab in the Edit Account window, it is not online in QuickBooks.

4.	Select the appropriate checkbox or checkboxes and click OK.

For your Quicken online accounts that cannot be converted to QuickBooks online accounts

Choice 1: Continue to use the account in Quicken for your online banking or bill payment.  You will need to enter the transactions manually into QuickBooks.

Choice 2: Use the account in QuickBooks as a non-online account and notify the financial institution that you will no longer be using its online services.

Important:	Do not continue to use a given account online in Quicken if you are using the same account online in QuickBooks.

Creating a QuickBooks company with Quicken data

You can use your data from Quicken with QuickBooks. When you first choose a Quicken file to use with QuickBooks, the program automatically copies your Quicken data to files in the QuickBooks format for a "company."

QuickBooks does not change your original Quicken files in any way. You can continue to use those original files with Quicken. You may want to continue using Quicken for personal finance and for investment accounts. There is no connection between your Quicken data and your new QuickBooks company. QuickBooks has created a new set of data files for you to use with QuickBooks.

Converting your Quicken file

To convert your Quicken file into a QuickBooks company:

1.	Make sure that Quicken is not running.

2.	Double-click the QuickBooks icon to run the program.

3.	From the File menu in QuickBooks, choose Convert From, then choose Quicken.

4.	Select the Quicken data file you want to convert and click OK.

5.	Enter a filename for your new QuickBooks data file.

6.	(Optional) Change the default directory for your new data file.

7.	Click OK.

If your file is protected with a password, enter the password.

QuickBooks tells you it is converting your Quicken data.

8.	If you have online banking or payment data, QuickBooks advises you to update your online banking list of financial institutions.  Click Yes to update now.

9.	During the conversion, answer the question about whether you've been tracking accounts receivable in Quicken.

Select the Quicken account or accounts you use for A/R.

Using the mouse, check off the bank and asset accounts you've been using as accounts receivable accounts to track customer invoices and invoice payments.

Be sure NOT to select your chequing account. If you choose the wrong accounts, you will have to convert again.

Click OK.

QuickBooks uses the data from your Quicken A/R account to create a QuickBooks A/R account.

10.	When QuickBooks displays messages about the Other Names list, click Display List to view the names on the list now.

11.	Click OK to the "Conversion is successful" message.

12.	(Optional) Click View Documents when QuickBooks displays a message about the documents.  Click the particular industry that is closest to your own.

Changing to QuickBooks accounts receivable

If you have been tracking accounts receivable (A/R) in Quicken and your A/R account was an asset account, you can convert your existing Quicken A/R to QuickBooks A/R.

As QuickBooks begins converting your Quicken accounts, it gives you a chance to identify which of your Quicken accounts you have been using as accounts receivable (A/R) accounts.

The transactions in your Quicken A/R account are converted in the following ways:

This item in your Quicken A/R account...	...is converted to this in QuickBooks:
Each transaction that increases your A/R balance	An invoice to a customer
Each transaction that decreases your A/R balance and has only one split line	A payment from a customer
Each transaction that decreases your A/R balance and has more than one split line	A credit memo to a customer
Each payee	A customer on your QuickBooks Customer:Job list
Each category	Both an item on your Item list and an income account on your chart of accounts
QuickBooks marks invoices as paid by assigning each payment it converts to the oldest invoices for that customer first.

The conversion saves you the time of typing in all your accounts receivable transactions, but you'll probably want to make some changes to the converted data.

For example, if the category you used in most A/R transactions was "Sales income," you'll want to change the name of the converted invoice item from "Sales income" to the product or service you actually sell, such as "Consulting hours." The converted income account, however, may be just fine as "Sales income."

To learn about using and viewing QuickBooks accounts receivable, see the "Accounts receivable management" chapter in the User's Guide.

Changing to QuickBooks accounts payable

The Quicken manual explains how to use Quicken for cash-basis accounts payable and for accrual-basis accounts payable. For a cash-basis system, the manual recommends using a Bank account and simply postdating cheques. For an accrual-basis system, the manual recommends using an Other Liability account. The transition to QuickBooks accounts payable is the same for either system.

If you used postdated cheques to track your bills, treat cheques you've already entered in your usual manner.

If you had a Quicken Other Liability account for accounts payable, it is now a QuickBooks Other Current Liability account. Continue to use it only for bills you already entered that are still outstanding. Track your payments of these bills as you did in Quicken.

QuickBooks automatically adds a new account named Accounts Payable to your chart of accounts when you enter your first bill. No matter which method you were using in Quicken, from now on, use the Enter Bills window to enter new bills into the new QuickBooks Accounts Payable account.

Change your payees to QuickBooks vendors

Quicken payees are now on the Other Names list in QuickBooks. You must move vendor names from the Other Names list to the Vendor list before you can use them in QuickBooks accounts payable. See "Editing your Other Names list" later in this document.

If the Quicken payee has a balance, continue as you did in Quicken until the balance of your old Quicken A/P account equals zero (you've paid off all your bills for that vendor). Enter any new bills into QuickBooks accounts payable, using the Enter Bills window.

If QuickBooks converted memorized transactions for Quicken accounts payable, delete them. They will not work in QuickBooks accounts payable.

For complete information about using QuickBooks for accounts payable, see the "Accounts payable management" chapter in your User's Guide.

Differences in your new QuickBooks data

Following is a list of the differences in your new QuickBooks data as compared to your Quicken data.

 	For each account in the Quicken file, QuickBooks creates a balance sheet account of the type closest to the Quicken account type. Your Quicken accounts will be classified as shown in the table below.

Quicken account type	Converted to QuickBooks account type
Bank	Bank
Credit Card	Credit Card
Cash	Other Current Asset
Other Asset	Other Current Asset
Other Liability	Other Current Liability
Investment	Other Current Asset
 	In a few cases, you may not want to continue using the account that QuickBooks created automatically.

For example, you may have been using an Other Liability account for equity in Quicken. In QuickBooks, you can change that account to an Equity type account.

To learn how to change or delete QuickBooks accounts, see the chapter titled "Chart of accounts," in your User's Guide.

QuickBooks creates an Opening Bal Equity account. This is an account that helps you set up. When you create new accounts and enter their opening balances, QuickBooks automatically enters the amount in the Opening Bal Equity account, so that your accounts balance. You can leave the Opening Bal Equity amount, or you can distribute the amount to other equity accounts.

QuickBooks does not convert memorized reports.

 	QuickBooks changes your Quicken categories and subcategories into income and expense accounts with subaccounts.

Editing your Other Names list

QuickBooks places the name or description from every Quicken transaction (except in your A/R account) on the Other Names list. Thus, your QuickBooks Other Names list will contain not only names of customers, vendors, and employees but also descriptions such as "Deposit," "Transfer," and "Interest."

Important:	Once you change the name type, you cannot undo the change.

To change the name type for several names on your Other Names list:

1.	From the Change Names Type window, click the appropriate column (Customer, Vendor, Employee) for each name you want to move to another list.

2.	Click OK.

To merge  similar names:

1.	From the Lists menu, choose Other Names.

2.	Select a name you want to merge into another name, and click Edit.

3.	Edit the name so that it is exactly like the name you want to keep.

4.	Click OK.

5.	When QuickBooks asks whether you want to merge this name with the existing name, click Yes.

Before you begin using QuickBooks

Fill in your QuickBooks company information.

From the File menu, choose Company Info.

Set your online accounts to use online banking, online payment, or both.

If QuickBooks works online with the financial institution you used with an online account in Quicken, the converted account is an online account.  However, you have to edit the online information to indicate which online feature or features you want to use.

Turn on the QuickBooks features you plan to use.

If you collect sales tax from customers, turn on the sales tax preference and then set up at least one sales tax item.

If you track inventory or write purchase orders, turn on the preference for inventory and purchase orders.

If you plan to use QuickBooks for payroll and did NOT convert QuickPay data, turn on the payroll feature.


Entering historical transactions

Printing this document and returning to the interview

Historical transactions overview

First, enter sales transactions

Second, enter purchase transactions

Third, enter payroll transactions

Last, enter adjustments to your bank account

Changing your start date

Printing this document and returning to the interview

To print this document:

From the File menu, choose Print.

To return to the interview:

Close this Help window.

Historical transactions overview

The EasyStep Interview has helped you summarize the status of your company as of your start date.

Now you have to enter every transaction that has occurred between your start date and today. Then all your account balances will be up to date and you will be able to get accurate reports.

You don't have to enter these historical transactions right away. You can start using QuickBooks before entering older transactions.

Important:	You must enter your historical transactions in a specific order; do not start with your bank account.

Read before your start

If your start date is more than a month or two ago, it is probably going to be quite a bit of work to enter all your historical transactions. We strongly recommend that you read the "Entering historical transactions" chapter in your User's Guide before you begin.

What you have already set up

Here is what should be set up in your QuickBooks company file if you have gone through the entire EasyStep Interview:

 	Income accounts, to use in categorizing the type of income you generate

 	Expense accounts, to use in categorizing the type of expenses you have

Bank accounts with account balance on or prior to your start date

Accounts receivable account (if you need it) with each customer's unpaid balance as of your start date

 	Accounts payable account (if you need it) with each vendor's unpaid balance as of your start date

 	Other accounts (for example, assets or loans), each with an account balance as of your start date

 	Item list (if you need it), to use on sales forms and purchase forms

 	Payroll information about each employee (if you have them) and a summary of payroll activity from January 1 of this year through your start date.

Adding to your lists

As you enter historical transactions, you may need to add to the lists you set up in the EasyStep Interview.

For example, you may need to add items to your Item list to use on sales forms. Or, you may need to add expense accounts to use on bills.

You can add to lists as you work. QuickBooks prompts you whenever something you need is not yet set up. Just follow the onscreen prompts to add to your lists. (For guidance in filling in fields in a setup window, read the yellow Qcards or click Help.)

First, enter sales transactions

As you enter your sales transactions, enter the dates of the original transactions. Enter the transactions in the following order:

 	Invoices

 	Cash sales

 	Returns

 	Payments from customers

 	Deposits of payments

 	Payments of sales tax

 	Purchase orders

Second, enter purchase transactions

As you enter your purchase transactions, enter the dates of the original transactions. Enter the transactions in the following order:

 	Bills

 	Credits from vendors

 	Payments

 	Cheque numbers

Third, enter payroll transactions

Before you enter payroll transactions for the period between your start date and today, be sure that you have completed payroll setup.

Enter your historical payroll transactions in the following order:

 	Pay cheques

 	Payments of payroll taxes and liabilities

 	Cheque numbers

Last, enter adjustments to your bank account

The only remaining entries you have to make in your bank account are the following:

 	Cheques, other charges, or deposits that are dated prior to your start date but that did not appear on any bank statement prior to your start date. (These probably appeared on a later bank statement unless you have outstanding old cheques that have never been cashed.)

 	Cheques for all credit card statements you paid after your start date

 	Other cheques you wrote after your start date that were not for bills or accounts payable

 	Deposits you made after your start date that were not payments from customers

 	Miscellaneous bank charges and fees

Changing your start date

You may find that you want to choose a different start date after you have already entered some of your historical transactions.  You may want a later start date so that you don't have to enter so many "catch-up" historical transactions, or you may want an ealier start date to track detail for an ealier period.

Refer to the "Entering historical transactions" chapter in the User's Guide for details.


Mixing business and personal funds

Printing this document and returning to the interview

Business and personal funds overview

Set up your tracking account

Paying for business expenses with personal funds

Paying for personal expenses with business funds

Buying or transferring fixed assets to your business

Year-end considerations

Printing this document and returning to the interview

To print this document:

From the File menu, choose Print.

To return to the interview:

Close this Help window.

Business and personal funds overview

If you pay for company purchases or assets with a personal cheque, credit card, or cash, you have, in effect, made a "loan" to your company. So you'll want to track these purchases in a QuickBooks' Other Current Liability account. You can use this same liability account to track personal purchases made with a company cheque, credit card, or cash. (You can think of using company funds for personal purchases as loans your company makes to you.)

If you have bank or credit card accounts that you use for both business and personal purchases, you need to categorize each account of this type as either "business funds" or "personal funds." If you track the account in QuickBooks, it is "business funds" for the purpose of this document. If you don't track the account in QuickBooks, it is "personal funds" for the purpose of this document.

Set up your tracking account

Set up an Other Current Liability account to track all the monies you spend in a mixed business and personal fund environment. If your company is a partnership, you may want to set up an account for each partner.

Note:	For the purposes of this document, we have named our Other Current Liability account "Company Owes Me". This account name is used throughout the procedures. Please substitute your account name wherever it is used.

To set up your tracking account:

1.	From the Lists menu, choose Chart of Accounts.

2.	From the Account menu button, choose New.

3.	Select an account type of Other Current Liability.

4.	Enter an account name like "Company Owes Me."

5.	Enter the opening balance (if any).

6.	Click OK.

Paying for business expenses with personal funds

If you pay for business items with personal funds, you'll want to record the transaction in your "Company Owes Me" Other Current Liability account, indicating that the business now owes you this amount.

Use this procedure when you're entering historical transactions, as well as current transactions.

To enter business expenses paid for with personal funds:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select your Company Owes Me account and double-click to display the account's register.

3.	In the Increase column, enter the amount you spent for your company and tab to the next line.

If you also bought personal items in the same transaction, you don't need to enter those items or amounts. They are not relevant for your company's books.

4.	In the Account field, select the appropriate expense account. If the amount you are entering is for more than one expense account and/or is reimbursable by one of your customers, click the Splits button. In the Splits window, associate the appropriate portions of the cheque to the appropriate accounts and choose the customer:job name in the Customer:Job field.

5.	Click Record.

You can use this same procedure to record business assets you purchase with personal funds, as described later in this document.

Paying for personal expenses with business funds

Use your QuickBooks Other Current Liability account to track use of business funds for personal expenses.

If you buy personal items with business funds, you'll need to enter the transaction in the appropriate QuickBooks Chequing, Petty Cash or credit card window or register, using your "Company Owes Me" account. This transaction will decrease the amount that the company owes you.

To enter personal expenses paid for with business funds:

1.	From the Activities menu, choose Write Cheques or Enter Credit Card Charges.

2.	Select the appropriate chequing or credit card account.

3.	(Optional) Enter the name of the payee or vendor.

4.	Enter the amount you spent.

5.	In the Account field, enter Company Owes Me.

6.	(Optional) Enter any memo.

7.	Click Record.

If you buy both personal and business items with one cheque or credit card charge, use the detail area of the Write Cheques or Enter Credit Card Charges windows to indicate the appropriate accounts.

Your business expenses should use the appropriate expense account from your chart of accounts.

Your personal expense should use your Company Owes Me account. The amount entered here decreases what the company owes.

Buying or transfering fixed assets to your business

You may personally own assets that you want to transfer to your business, or you may purchase fixed asset for your business with personal funds.

You'll need to set up fixed asset accounts, and if you plan to track depreciation, you'll need to set up separate subaccounts for original costs and for accumulated depreciation. Refer to the "Asset accounts" chapter in your User's Guide for information about setting up fixed assets.

For new asset purchases

After you have entered all the asset account information, you'll need to add an entry to your "Company Owes Me" account.

To enter a fixed asset bought with personal funds:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select your Company Owes Me account and double-click to display the account's register.

3.	(Optional) Enter the name of the payee.

4.	In the Increase column, enter the price you paid and tab to the next line.

5.	In the Account field, select the appropriate Asset account.

6.	(Optional) Enter a memo.

7.	Click Record.

For assets you want to transfer from your personal holdings to your business

After you have entered all the asset account information into QuickBooks, you'll need to add an entry to an equity account. The transfer of a personal asset is an investment in your business, so you'll use an equity account, rather than the "Company Owes Me" liability account.

To transfer a fixed asset from your personal holdings to your business:

1.	From the Lists menu, choose Chart of Accounts.

2.	Select the equity account you use to track owner investments and double-click to display the account's register.

3.	(Optional) Enter your name.

4.	In the Increase column, enter the depreciated value of the asset and tab to the next line.

5.	In the Account field, select the appropriate asset account.

6.	(Optional) Enter a memo.

7.	Click Record.

Year end considerations

You may want to zero out this liability account at the end of the year, since this liability (from an accountant's or bank's perspective) is not relevant to your business's financial health as a liability to a bank or credit card company would be. Also, if the company happens to owe you at the end of the year, rather than you owing the company, your liability will have a negative balance, which would look odd on your balance sheet reports.

Important:	These procedures are only suggestions and are not required.

If your version of the Company Owes Me account shows a greater-than-zero amount:

If this account shows a negative balance, indicating that your company owes you money, consider doing one of the following:

Write a business cheque for the money owed to yourself or another employee

Reinvest the money in your company by moving it to an equity account

To write a business cheque to reimburse yourself:

1.	From the Activities menu, choose Write Cheques.

2.	Enter your name in the Pay to the Order of field.

3.	In the $ field, enter the amount remaining in your version of the "Company Owes Me" account.

4.	In the Account column, enter your version of the "Company Owes Me" account.

5.	Make sure the "To be printed" checkbox is selected.

6.	Click OK.

Choosing an equity account to transfer the money to

If you have only one equity account, as many businesses do, use that equity account in the following procedure. If you have several equity accounts or subaccounts, for example:

Owner's equity	4800.00
Owner's investment	7500.00
Owner's draws	2700.00

Use the account you use to track investments, since you're now investing this money in your company.

To transfer the money to an equity account:

1.	From the Activities menu, choose Make Journal Entry.

2.	In the Account column, choose your version of "Company Owes Me" from the drop-down list.

3.	In the Debit column, enter the amount remaining in the account.

4.	(Optional) Enter any memo.

5.	In the Account column, choose the appropriate equity account from the drop-down list.

6.	In the Credit column, enter the amount to be credited to this account (this will be the same amount as you entered in the Debit column).

7.	Click OK.

If your version of the Company Owes Me account shows a negative balance

If this account shows a negative balance, indicating that you owe your company money, consider doing one of the following:

 	Write a personal cheque to cover any money owed to the company

  	Subtract the money from your equity account

To deposit a personal cheque to zero out the account:

1.	From the Activities menu, choose Make Deposits.

2.	Deposit your personal cheque to your Chequing or other Bank account.

3.	In the Received From column, enter your name.

4.	In the Amount column, enter the amount of the cheque.

This amount should zero out the account.

5.	Select your Company Owes Me account from the "From Account" drop-down list.

6.	Click OK.

This deposit will show up in your Company Owes Me register. The balance of this account should now be zero.

Using an equity account instead of a liability account

If you prefer, you can record each of the transactions described in this document using an equity account (called Company Owes Me, or whatever you choose) instead of an other current liability account.

You may prefer using an equity account, because if the balance of the account is ever negative, you won't have to have a negative liability on your balance sheet. In addition, you wouldn't have to transfer the balance of the account to equity at the end of the year.


Questions & Answers about the QuickBooks inventory feature

Q:  If I sell products, why should I track inventory with QuickBooks?

A:  The inventory feature in QuickBooks can answer these important questions:

How much of each inventory item do I have in stock?

How much did each inventory item cost?

For each inventory item, what do I have on order with vendors?

When is it due to arrive?

When should I reorder each inventory item?

Q:  If I sell products, are there disadvantages of tracking inventory in QuickBooks?

A:  The main "disadvantage" is that you must let QuickBooks know about every sale and every purchase of every product.  For most users, telling QuickBooks about product purchases is easy. QuickBooks records product purchase information when you use the Inventory commands in the Activities menu or if you buy inventory over-the-counter and enter the purchase information in the Write Cheques and Enter Credit Card Charges windows.  However, for some users, telling QuickBooks about every product sale could be time consuming.

To tell QuickBooks about the sale of every product, here are your alternatives:

Write an invoice per sale.  If you issue invoices anyway, this is easy.  QuickBooks will automatically decrease your inventory for each item you invoice your customers for.

Write a "cash sale form" per sale.  QuickBooks will automatically decrease your inventory for each item you put on the cash sale form.

Summarize your sales by item at the end of the day.  You can enter this summary information (quantity sold of each item) in a cash sale form.

If you don't wish to use one of the above methods, we suggest you do not use the QuickBooks inventory feature.  Instead, we have a document which describes how to manage a product-oriented business without using the QuickBooks inventory feature.

Q:  What are some other considerations in deciding whether or not to use the QuickBooks inventory feature?

A:  If you do manufacturing, you should not use the QuickBooks inventory feature.  QuickBooks will track the quantity on hand of components, but it will not track the quantity on hand of finished goods.

For example, if you are a bicycle manufacturer, and you have 4 bicycle tires and 2 bicycle frames on hand, QuickBooks will track that information.  However, if you assemble those components into 2 bicycles, QuickBooks will still indicate that you have 4 tires and 2 frames, rather than 2 bicycles.  When you sell the 2 bicycles you can write an invoice for 2 bicycles, and QuickBooks will decrease your inventory correctly and tell you it is time to reorder tires and frames.  However, QuickBooks won't ever tell you your quantity on hand of bicycles.  Also, QuickBooks won't automatically include manufacturing labor costs in your inventory cost of goods sold.

If you wish to use the LIFO or FIFO methods of valuing inventory, you should know that QuickBooks only handles the weighted average cost method of valuing inventory.  Many people let their accountant worry about this and use the QuickBooks inventory feature anyway, but you should be aware of this limitation.

If you have a very large number of products, you should not use the QuickBooks inventory feature.  QuickBooks can handle a maximum of 14,500 different part numbers or names.  However, even if you have over 5,000 different part numbers you should realize that it will be time-consuming to enter and track all that information into QuickBooks.

For more information, refer to the "Inventory" chapter in the User's Guide.


For users of previous versions of QuickBooks for Windows

Printing this document and returning to QuickBooks

Updating QuickBooks or QuickBooks Pro company data

If you have been using QuickPay for payroll

Changes you may want to make in how you use QuickBooks

Printing this document and returning to QuickBooks

To print this document:

From the File menu, choose Print.

To return to QuickBooks:

Close this Help window.

Updating QuickBooks or QuickBooks Pro company data

QuickBooks 5.0 requires you to back up your data before it updates your data. If you want to back up on a floppy disk, have the disk ready. (You may need more than one disk if your data file is very large.) You can back up on your hard disk if you prefer.

Important:	The time required to update your file will depend on your system speed, memory, file size, and other factors. You may wish to start the conversion late in the evening or at another time when you don't need to use your computer to do other things.

If you found this document by starting the EasyStep Interview, follow this update procedure.

To update your QuickBooks data:

1.	Leave the interview.

2.	From the File menu, choose Open Company, then select your company file.

You may have to change the drive or directory.

3.	At the message about backing up your data, click OK.

4.	If you are backing up on a floppy disk, insert your backup floppy disk.  In the Back Up Company to window, change to the drive containing your backup floppy disk.

OR

To back up on your hard disk, in the Back Up Company to window, change to the directory you want to use for your backup.

5.	Click OK to begin backing up.

6.	At the message that your data is backed up, click OK and remove the floppy disk.

QuickBooks displays a message that it is updating your data. At the end of the update, it may display a message about sales tax if you have used sales tax items.

If you have been using QuickPay for payroll

QuickBooks 5.0 does not work with QuickPay; instead your QuickPay data will need to be converted to a format that is usable by the QuickBooks 5.0 payroll feature.  Make sure to answer Yes when QuickBooks asks whether you want to convert your QuickPay data.

Changes you may want to make in how you use QuickBooks

Here are some of the changes you may want to make to take advantage of all of the features in QuickBooks 5.0:

Use the QuickBooks Navigator to do tasks that you formerly handled from the menus.

Customize your sales forms using the Layout Designer.

Sign up for and start using Online Banking and Online Payment.

Shorten your drop-down lists by making old customers, vendors, employess, and items inactive so that they don't appear on the lists.

Explore the menu buttons at the bottom of list windows to perform tasks associated with the list.

Start doing payroll in QuickBooks if you have employees and have been using some other method.

For QuickBooks Pro 5.0 users:

Use estimates either to send to customers or to plan a job.

If you invoice in stages based on an estimate, turn on progress invoicing.

Use the Timer to time your own work, or give copies to your employees so they can create their own time data.

Set up your employees so that pay cheques use time data to calculate hours worked or to assign wages to various jobs.


For users of previous versions of QuickBooks for Windows

Printing this document and returning to QuickBooks

Updating QuickBooks or QuickBooks Pro company data

If you have been using QuickPay for payroll

Changes you may want to make in how you use QuickBooks

Printing this document and returning to QuickBooks

To print this document:

From the File menu, choose Print.

To return to QuickBooks:

Close this Help window.

Updating QuickBooks or QuickBooks Pro company data

QuickBooks 5.0 requires you to back up your data before it updates your data. If you want to back up on a floppy disk, have the disk ready. (You may need more than one disk if your data file is very large.) You can back up on your hard disk if you prefer.

Important:	The time required to update your file will depend on your system speed, memory, file size, and other factors. You may wish to start the conversion late in the evening or at another time when you don't need to use your computer to do other things.

If you found this document by starting the EasyStep Interview, follow this update procedure.

To update your QuickBooks data:

1.	From the File menu, choose Open Company, then select your company file.

You may have to change the drive or directory.

2.	At the message about backing up your data, click OK.

3.	If you are backing up on a floppy disk, insert your backup floppy disk.  In the Back Up Company to window, change to the drive containing your backup floppy disk.

OR

To back up on your hard disk, in the Back Up Company to window, change to the directory you want to use for your backup.

4.	Click OK to begin backing up.

5.	At the message that your data is backed up, click OK and remove the floppy disk.

QuickBooks displays a message that it is updating your data. At the end of the update, it may display a message about sales tax if you have used sales tax items.

If you have been using QuickPay for payroll

QuickBooks 5.0 does not work with QuickPay; instead your QuickPay data will need to be converted to a format that is usable by the QuickBooks 5.0 payroll feature.  Make sure to answer Yes when QuickBooks asks whether you want to convert your QuickPay data.

Changes you may want to make in how you use QuickBooks

Here are some of the changes you may want to make to take advantage of all of the features in QuickBooks 5.0:

Use the QuickBooks Navigator to do tasks that you formerly handled from the menus.

Customize your sales forms using the Layout Designer.

Sign up for and start using Online Banking and Online Payment.

Shorten your drop-down lists by making old customers, vendors, employess, and items inactive so that they don't appear on the lists.

Explore the menu buttons at the bottom of list windows to perform tasks associated with the list.

Start doing payroll in QuickBooks if you have employees and have been using some other method.

For QuickBooks Pro 5.0 users:

Use estimates either to send to customers or to plan a job.

If you invoice in stages based on an estimate, turn on progress invoicing.

Use the Timer to time your own work, or give copies to your employees so they can create their own time data.

Set up your employees so that pay cheques use time data to calculate hours worked or to assign wages to various jobs.


Information about products and supplies...

QuickBooks Pro--project tracking and accounting all in one!

About TurboTax for Business

QuickBooks supplies

Information and procedures for...

Entering historical transactions

Handling cash

Mixing business and personal funds

Using QuickBooks for contact management

Using the QuickBooks inventory feature

For previous users of...

QuickBooks and QuickBooks Pro for Windows

QuickBooks and QuickBooks Pro for Macintosh

QuickBooks DOS

Quicken (Windows, Macintosh,and DOS)

For help, press F1.


QuickBooks Pro gives you project tracking and accounting all in one!

QuickBooks Pro is the fastest, easiest way to track projects and manage your business!  It has all the features of QuickBooks, plus additional features you need to track projects and manage time better than ever.

Tracks time quickly and easily

Do you bill by the hour or pay employees by the job? Simply enter time spent on projects or jobs on weekly timesheets or single activity forms and QuickBooks Pro does the rest.

Because QuickBooks Pro integrates time tracking with accounting and payroll, the time information automatically flows to editable invoices, pay cheques, and reports.

Produces professional estimates fast

Just type the first few letters of a customer's name, item or service you plan to sell on an estimate form and QuickFill automatically fills in the rest for you.

When you're ready to bill, click a button and QuickBooks Pro instantly generates an editable invoice from the estimate.

Modify estimate formats easily by pointing and clicking.

Tracks job costs so you can bid smarter

Instantly compare estimated job costs to actuals with the click of a button.  Knowing how your estimates vary from actual time spent helps make your future estimates more accurate, so you won't underprice your services.

Eleven customizable project reports give you a wealth of information to help you improve your bottom line.

QuickBooks or QuickBooks Pro... Which one is right for your business?

In your business, do you  need to:	QuickBooks	QuickBooks Pro
Prepare estimates or bids for jobs and projects		X
Track time by employee, activity or project		X
Compare estimated vs. actual job costs		X
Quickly find costs of jobs from last year		X
Create invoices based on timesheet entries		X
Create customizable invoices	X	X
Track expenses by customer or project	X	X
Write and print cheques (including pay cheques)	X	X
Calculate payroll earnings and deductions	X	X
Track accounts payable & accounts receivable	X	X
Track inventory	X	X
Write purchase orders	X	X
Manage company credit card & chequing accounts	X	X
Manage cash flow	X	X
Create and track project budgets	X	X
Maintain an audit trail	X	X
Report tax figures quickly and easily	X	X
Print financial reports and graphs	X	X
Keep track of customers and vendors	X	X
What kinds of businesses use QuickBooks Pro?

Businesses that prepare estimates or track time and expenses by project, job or client.  Businesses like:

Accountants & bookkeepers	Electricians	Painters
Advertising agencies	Engineering firms	Photographers
Appliance installers	General contractors	Plumbers
Architects	Graphic designers	Printing service bureaus
Construction firms	Interior designers	Repair shops
Consultants	Landscapers	Subcontractors
Copywriters	Legal firms	and many more!!
What do reviewers say about QuickBooks Pro?

There's a light at the end of the bookkeeping tunnel for small businesses.  It's called QuickBooks Pro.  ...QuickBooks Pro offers a neat all-in-one solution for time tracking, estimating, job costing, accounting and payroll.  ...If you don't have a business now, QuickBooks Pro is a good reason to start one. Windows Magazine, September 1995.

Small businesses will gain some big accounting muscle when Intuit Inc. this week unveils the Mac version of QuickBooks Pro, a low-cost accounting package.  ...According to beta users, QuickBooks Pro's feature set stacks up against those found in high-end dedicated accounting packages and database templates.  MacWeek, July 24, 1995.

What do customers say about QuickBooks Pro?

I have to create many estimates in a day and now it's much easier.  QuickBooks Pro completely sets my mind at ease about my bookkeeping!  Brian Blanchette, Graphic Designer.

With QuickBooks, it was easy to see how my company was doing overall and where I needed to make adjustments.  Now with QuickBooks Pro, I can instantly see how well I did on each job, and I can even compare my estimated costs for a job with my actual costs. Devin Fisse, Construction.

In any small business, getting timely information on key financial indicators is crucial.  The ability to customize and memorize reports and the ability to obtain financial information quickly provide tremendous assistance for business analysis. Robert Conners, Desktop Publishing.


QuickBooks supplies

Extend the power of QuickBooks with QuickBooks cheques and forms.

What can QuickBooks cheques and forms do for me?

Saves time

When you use QuickBooks cheques and forms, you can enter, record and print your cheques and forms all at once.  No more hand-writing or typing.

It's easy

 Just hit the print button and your cheques and forms are printed automatically.

Conveys a professional image

Printed cheques and forms help you look your best.

You can personalize your forms by adding your business logo or choosing from our wide selection of designs.

A complete system

Choose from three distinctive cheque styles and formats, invoices, statements, multi-purpose forms, windowed envelopes, stamps, deposit slips, mailing labels and Rolodex cards. We have everything you need.

Deter fraud

Our new ChequeLock (TM) security system on every cheque protects you from fraud at no extra cost.

Unique watermark, chemically reactive paper and a micro-print signature line are just some of the features that make it virtually impossible to copy or alter your cheques.

What do customers say about QuickBooks cheques and forms?

I wrote and printed 36 cheques in 12 minutes.  It just amazed me.  It was great! Beth Kupchick, Bookkeeper

Intuit cheques and invoices are two of the best time savings tools around.  I hate writing cheques by hand!  Cynthia Krol, Accountant

If you want to raise the level of professionalism within your company by the smallest investment possible, use Intuit's cheques and invoices.  Robert Sobel, Attorney and Diane Lewis, Office Manager

Call 1-877-445-3233 for more information  or to order QuickBooks cheques and forms.

You can also find out more about our complete line of cheques, forms, and other financial supplies for use with QuickBooks from our catalog in your QuickBooks package, or from the Intuit Marketplace that was installed on your computer with QuickBooks.  To access the Intuit Marketplace, from the Activities menu choose Other Activities, then Order Supplies/Software.